Did you know June 20th is Productivity Day? Yes, a day for us to think about how productive we are and how we might accomplish more. You’re someone who has a lot of important things to get done, so why not spend a few minutes thinking about your own productivity:
One key aspect of being productive is doing quality work in a relatively short amount of time. But, is it always about time? There are, in fact, multiple factors that influence productivity at work - and in life.
Productivity often depends on managing your time as best as possible to reach your goal sooner. However, that doesn’t mean just working faster. Here are three other skills to master, if you want to make the most of your working hours:
Prioritization: Knowing what order to do things in is the key to working smarter. Productive people can immediately discern which tasks are most critical and which can wait until later. You already tried it at the start of this article! If you need some practice in this area, here are a few suggestions:
Focus: Multitasking, or getting many things done at the same time, may often feel productive. The reality is that we have too many distractions in our daily jobs and lives, which keep us from doing focused, effective work. We live immersed in a sea of stimuli: messages on the phone, app notifications, deliveries, etc.
News flash: Apps don’t usually help us focus on tasks. A 2019 study found that enterprise employees used an average of 60 apps meant for productivity. When we have too many apps to use, things get complicated. We reproduce the same task across multiple platforms. And simply learning the tools can take ages. So If you have a moment, this Productivity Day, do a quick audit of the tools and apps you are using to see where they are overlapping; strive for simplicity.
Communication: Communicating with others is an important, but time-consuming, part of our day. Simplifying what you say and how you say it can be a great way to save time. To do this, be aware of the right communication format for each message. When providing in-depth information and details to a group of people, email might work best. When you need to share your work with others and get feedback asynchronously, it’s probably best to work in collaborative formats like Google Docs.
And of course, when communicating with people, don’t forget to be respectful of their time, too. Help everyone be productive by providing clear deadlines, involving the right stakeholders, and providing timely updates as needed.
How much time do you spend screening email messages on a daily basis? Unfortunately, most of us dedicate way too much time to sorting through the mess of incoming email. A method for filtering irrelevant messages and focusing on the important ones can supercharge your productivity.
At Gated, we believe you shouldn’t spend your valuable time sorting through and triaging messages. On average, our users free up 3 hours per week by simply turning on Gated and letting it reduce the noise of unwanted email. Gated takes care of your inbox, so you can focus on the messages that matter most and maximize productivity.
This Productivity Day, dedicate a bit of time to improving your organization and focus that will help you every day. Remember, there's more to productivity than just time management. Prioritization, staying focused on one task at a time, and communicating well all contribute to your overall productivity. Now go enjoy your day and put your new productivity skills to work!